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How to Build Strong Client Relationships in the CRE Business

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Marketing Tactics for Small to Midsize Commercial Deals

Today, I want to guide you through the lessons I picked up in small CRE deals, not just how to market properties but how the right tactics can make even modest listings stand out and sell.

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Today I want to show you not just that depreciation is a deduction but how it can significantly shape the financial results of your CRE investments.

Over the last 15 years of working in Commercial Real Estate (CRE), I’ve come to realize a truth that textbooks barely touch: this business runs on trust, not transactions. 

Sure, having sharp market knowledge and negotiation skills is important. But if you don’t know how to build authentic, lasting client relationships, you’ll always be chasing the next deal instead of building a thriving, referral-driven career. 

Today, I’m going to share with  some of the principles that drive my CRE business. I’ll also show you some eye-opening data about why relationship-building isn’t just “nice” it’s absolutely critical to success in CRE today. 

1. Trust Is Your Currency — And It’s Harder to Earn Than Ever

Fact: According to the 2024 Edelman Trust Barometer, only 53% of people globally trust businesses to do the right thing. That means half of your prospects walk into meetings already skeptical. 

In CRE, where deals often involve millions of dollars, clients must know they can count on you not just when things are easy, but especially when the unexpected happens. 

How I earn trust: 

  • Consistency over time. Following through even on minor promises builds credibility. 
  • Owning mistakes fast. Research shows that admitting a mistake early increases client loyalty by 17% compared to covering it up. 
  • Advocating for clients’ best interests. I’ve walked away from deals that weren’t right for my clients, and they never forgot it. 

Pro Tip: check out The Trusted Advisor by David H. Maister  

 

2. Clients Want Partners, Not Pitchmen

A 2023 study by LoopNet found that 81% of CRE clients prefer working with brokers who act as long-term advisors rather than one-time dealmakers. 

I tell my team: If your client only hears from you when you have something to sell, you’re doing it wrong. 

Here’s what being a strategic partner looks like: 

  • Understanding long-term goals. Is the client expanding, diversifying, and repositioning? 
  • Providing insights, not just listings. I send quarterly market analyses, zoning updates, and financing trend reports. 
  • Bringing creative ideas proactively. Sometimes that means suggesting a sale-leaseback strategy or a 1031 exchange they hadn’t considered. 

Pro Tip: If you help them see around corners, you’ll never have to “sell” yourself again.

3. Communication: The “Silent Killer” of Deals

According to the National Association of Realtors’ 2024 Member Profile, poor communication is cited as the number one reason clients fire their brokers. 

Don’t be that statistic. Here’s how I approach communication: 

  • Over-communicate early. I give clients a “weekly snapshot” email update, even if nothing major changed. 
  • Customize your style. Some clients look for phone call updates. Some want a formal monthly sit-down. I always ask during our first meeting. 
  • Tell the full truth, even when it’s hard. If a tenant is stalling or an offer falls apart, I deliver the news immediately along with a plan. 

Pro Tip: Transparency doesn’t scare clients it reassures them you’re steering the ship.

 

4. Be a Teacher, Not Just a Broker

Data Point: McKinsey’s research shows that clients are 2.7x more likely to remain loyal when they feel better educated and empowered by their advisor. 

CRE can be complicated even for seasoned investors. Helping your clients understand the “why” behind recommendations is a superpower. 

What I regularly explain: 

  • Cap rates and how they shift with interest rates 
  • Lease structures: triple net (NNN) vs. full-service gross vs. modified gross. 
  • Zoning laws and how they impact property values. 

Pro Tip: By teaching rather than just selling, I position myself as a trusted authority, not just a salesperson.

 

5. Celebrate Milestones (And Watch Loyalty Skyrocket)

Another underrated strategy: celebrate wins together. 

A 2022 Salesforce study found that 78% of customers stay loyal to brands that show appreciation after major transactions. This is no different in CRE. 

My favorite ways to celebrate: 

  • Handwritten thank-you notes after closing. 
  • Thoughtful gifts tied to their interests (golf gear, rare wines, tech gadgets). 
  • Highlighting them on LinkedIn (with permission) to showcase their growth. 

Pro Tip: These small, personal touches strengthen the emotional bond, and emotional loyalty outlasts transactional loyalty.

 

6. Long-Term Thinking Beats Short-Term Wins

When I first started, I lost a $2M listing because I advised a client against selling in a down market. It stung at the time. But two years later, that same client gave me an exclusive on a $20M portfolio. 

Why? Because I put their interests ahead of my commission. 

Fact: The Harvard Business Review reports that companies focusing on long-term client success outperform their peers by 47% in revenue growth. 

Pro Tip: In CRE, every decision you make, every recommendation you offer should build your reputation as someone who thinks 10 years ahead, not just 10 days.

 

7. Invest in Your Own Growth

The best service you can provide your clients with is a better version of yourself. 

This means: 

  • Keeping up with market trends. (Proptech innovations like digital twins, ESG investment trends, etc.) 
  • Sharpening your soft skills. (Negotiation, emotional intelligence, leadership.) 
  • Networking like your career depends on it. (Because it does.) 

Data Point: A survey by Deloitte showed that CRE professionals who invest in learning and networking are 31% more likely to report higher annual income growth. 

Pro Tip: I regularly attend conferences, seminars and educational forums not just for new business but to stay at the top of my game you should too. 

 

Final Thoughts 

Building strong client relationships in the CRE world isn’t about cheesy tactics or high-pressure sales. It’s about: 

  • Earning trust through action. 
  • Becoming a strategic advisor, not a salesperson. 
  • Communicating clearly and consistently. 
  • Educating and empowering. 
  • Celebrating and appreciating. 
  • Always playing the long game. 

 

If you commit to these principles backed by the data and fueled by real empathy I promise, you’ll build a career that’s not only successful but deeply fulfilling. 

Because at the end of the day, you’re not just helping clients acquire properties. 
You’re helping them build their legacies. 


At CRE Content Pro, we help commercial real estate brokers turn industry expertise into market authority. If you’re ready to position yourself as a tech-savvy thought leader and drive real results, let’s create content that elevates your brand and closes more deals.      


References: 

  1. Edelman Trust Barometer 2024 
  2. NAR 2024 Member Profile 
  3. LoopNet Client Behavior Report 2023 
  4. McKinsey & Company: Customer Loyalty Insights  
  5. Salesforce Customer Expectations Report 2022 
  6. Harvard Business Review: The Business Case for Long-Term Thinking  
  7. Deloitte CRE Industry Insights 2024 

How to Build Strong Client Relationships in the CRE Business